(1) A competent authority may grant on such conditions as it thinks fit to impose, a monthly conveyance allowance to any railway servant who is required to travel extensively at or within a short distance from his headquarters under conditions which do not render him eligible for daily allowance.
(2) Except as otherwise provided in the rules in this chapter or directed by the sanctioning authority, a conveyance allowance may be drawn all the year round, shall not be forfeited during absence from headquarters, and may be drawn in addition to any other travelling allowance admissible under the rules in this chapter, provided that a railway servant, who is in receipt of a conveyance allowance specifically granted for the upkeep of a motor car or motor cycle, shall not draw mileage or daily allowance for journey by a motor car or motor cycle except on such conditions as the sanctioning authority may prescribe.
(3) A conveyance allowance may be drawn during leave or temporary transfer, or holidays prefixed or suffixed to leave or joining time.
(4)Motor Car/Motor Cycle/Scooter/Allowance.– A railway servant who maintains a private motor car or a motor cycle/scooter and uses it in the performance of his official duties, may, at the discretion of the General Manager of an Indian Railway, be granted a motor car or a motor cycle/scooter allowance at the scale shown below provided that the General Manager is satisfied that it is necessary in the interest of the railway administration for him to travel by motor car or motor cycle/scooter frequently on duty:–
Note 1: The rates of fixed Conveyance Allowance shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%.
(Authority: Railway Board’s letter No. F(E)I/2017/AL-4/3 dt.10.08.17) RBE – 89/2017
NOTE 2.- In calculating the mileage travelled, only the journeys performed on duty within a radius of 8 kilometers from Headquarters shall be taken into account and journeys from residence to Office or vice-versa shall not be considered as journeys on duty.
NOTE 3.- The average monthly mileage shall be checked and certified by the Accounts Officers before the allowance is sanctioned.
The conditions for the grant of this allowance shall be as follows:-
(i) The conveyance allowance at the rates prescribed in column 2 of the above table shall not be admissible to officers whose pay in the revised scale is less than Rs.2800/- p.m. There shall be no pay limit for the grant of allowance at the rates specified in column 3 of the above Table.
(ii) The conveyance allowance will be determined for specific posts on the basis of “controlled traveling (see (iii) below) by the sanctioning authority and the officers appointed to these posts will draw the same unless the mode of conveyance is different subject to the satisfying the prescribed conditions. Where there are a number of posts in the same category, the post(s) for which the allowance is intended should be clearly identified in the sanction and the rate for each such post should be clearly stated.
(iii) The log books should be scrutinized by the sanctioning authority for determining the average mileage per month justified for official work for the post and the rate of conveyance allowance should be fixed on that basis. The conveyance allowance so fixed should be reviewed every two years. Accordingly the sanctions for grant of conveyance allowance should be issued for periods of two years at a time.
(iv) For initial fixation of conveyance allowance, a Railway servant claiming allowance should be required to maintain a log book of journey on duty qualifying for the grant of conveyance allowance for a minimum period of 3 months. The controlling officer shall scrutinize the log book as frequently as possible during this period. The book shall contain: –
(a) The distance travelled daily on official duty.
(b) Place visited with distance covered and purpose of such visit.
(c) Mode of conveyance maintained/used.
Once the amount of conveyance allowance is fixed and sanctioned, it will not be necessary for an officer to maintain the log book for the purpose of drawing the allowance from month to month unless the controlling officer specifically desires it to be maintained. The allowance may be drawn for the currency of the sanction so long as the controlling officer is satisfied that there has been no change in the nature of the duties of the Railway servant or the extent of his touring to justify the withdrawal of or a reduction in the rate of allowance. A certificate to this effect should be endorsed by the controlling officer in the pay bills of the Railway servant concerned for the months of January, April, July and October in each year. He will also countersign the pay bills for these months. The review to be conducted at the end of two years should be made in accordance with the procedure laid down for the initial grant of an allowance.
(v) In the case of Gazetted Officers, on change or incumbency of a post to which conveyance allowance is attached, an intimation should be sent by the Controlling Officer to the Accounts Officer to the effect that the new incumbent possess a conveyance (with particulars thereof) or does not possess a conveyance, as the case may be, to enable the Accounts Officer to authorize conveyance allowance at the appropriate rate to the new incumbent.
(vi) If a Railway servant travels by road in his own conveyance beyond a radius of 8 kms. either in combination with the rail steamer/air journey or otherwise, he may at his option exchange his conveyance allowance at the rate of 1/30th for each day for any traveling allowance i.e. daily allowance and/or mileage allowance admissible to him under the rules.
(vii) A Railway servant in receipt of conveyance allowance should not normally use staff car for journeys within his local jurisdiction. If, however, he is permitted by a competent authority to use a staff car for journeys within his jurisdiction, recoveries should be made from the officer at the rates laid down under the Staff Car Rules. If the journey is beyond the radius of 8 kms. of the headquarters, the officer will be allowed daily allowance and or mileage allowance admissible under the rules subject to the following deductions being made therefrom-
(a) Full charge for the use of staff Car calculated under Staff Car rules.
(b) Deduction at 1/30th of the monthly rate of his conveyance allowance
(viii) If the motor cycle or motor car/scooter is out of order or is not used for any other reason for more than 15 days at a time, no allowance shall be admitted for the period in question.
(ix) These orders do not apply to railway doctors for whom separate orders have been issued by the Railway Board for grant of conveyance allowance.
Railway Ministry’s decision
Bicycle allowance.–(a) A General Manager may grant cycle allowance at Rs.60 per month to railway servants who are required to travel extensive at or within a radius of 8 kms. from headquarters, provided that a cycle is maintained for the purpose by the staff and utilized in the performance of official duties.
(Authority: Railway Board’s letter No. F(E)I/2008/AL-7/2 dt. 18.09.2008)
(b) The Bicycle allowance shall be sanctioned by the competent authority for a period not exceeding two years at a time and its continuance shall be reviewed sufficiently in advance of the expiry of such period. The sanctioning authority may, for this purpose specify wherever necessary the local jurisdiction of a railway servant at the time of sanctioning the allowance. They should also make a review of the posts under their control and decide the post for which the cycle allowance should be sanctioned. The allowance should thereafter be sanctioned with reference to the posts and not the individual incumbent thereof.
The allowance will not be admissible during joining time, leave, temporary transfer and during holidays prefixed/suffixed to leave and joining time.
1606. (A).Actual cost of traveling. –Except as expressly PROVIDED IN THE RULES IN THIS Chapter, no railway servant shall be entitled to be provided with a means of conveyance at the expense of railway revenues or to draw as traveling allowance the actual cost or the part of actual cost of traveling.
Any proposal for the grant of a conveyance allowance or of conveyance hire otherwise than in accordance with these rules shall require the previous sanction of the Railway Board. (IREC – 1606. (B).)
(1) Railway servants employed on lines under construction whose duties require them to travel extensively shall ordinarily be granted a monthly consolidated travelling allowance at such rate and at such conditions as the Ministry of Railways may prescribe in each case. (IREC – 1606. (C). )
Conveyance hire at outstation.(IREC – 1631)
Ministry of Railways may, by general or special orders, permit any railway servant or class of railway servants to draw the actual cost of hiring a conveyance on a journey for which no traveling allowance is admissible under these rules.
NOTE.--(1) Non-gazetted railway servants on tour may be granted in addition to any other traveling allowance that may be admissible, reimbursement of debonair charges on account of conveyance hire incurred by them for the discharge of their duties subject to the following conditions :-
(i) that the concession is limited to journeys performed in visiting offices at a considerable distance from each other or from the railway station or in attending Court as a witness on behalf of the Government.
(ii) that the amount does not exceed the charges which would be payable for the ordinary means of conveyance available in the locality and suitable to the position of the railway servant concerned; and
(iii) that no mileage allowance is drawn for the journey for which the conveyance is engaged.
(2) Individual cases where Gazetted railway servants are required to undertake multiple journeys at the tour stations or if they have to carry heavy records, may be considered on merits for reimbursement of bonafide conveyance charges subject to the following conditions:-
(i) that this concession is limited to journeys performed for visiting offices at a considerable distance from each other or from the railway station or in attending Court as a witness or briefing the Government advocate on behalf of the Government;
(ii) that the amount does not exceed charges which could be payable for the ordinary means of conveyance available in the locality and suitable to the position of the railway servant concerned. This power may be exercised by the Head of the Office concerned.
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